# Acquire workspace and facilities

*/Processes/Acquire_workspace_and_facilities*

Attaining the office space with all assets (tables, chairs, computers, admin staff, etc.) according to requirements.

## Digital Scalar

**Band**: hybrid
**Digital**: 0.4
**Rationale**: With no child occupations seeded, the score is derived from the PCF category lens ('Plan and acquire assets', traditionally a physical-leaning domain around 0.20) and the specific process description. While the target assets are physical (workspaces, tables, chairs), the act of 'attaining' them blends hands-on site evaluation with heavily desk-based procurement, leasing, and planning work, anchoring it in the hybrid band.

## Process Profile

**Outcome**: The fully equipped and staffed facility is secured, configured, and handed over for immediate operational use.
**Trigger**: A business unit submits an approved requirement for new, expanded, or relocated physical workspace and associated assets.
**Key Steps**:
- Define capacity and facility requirements
- Evaluate and select real estate options
- Negotiate lease or purchase agreements
- Procure necessary furniture and IT assets
- Coordinate site build-out and physical setup
- Establish required administrative support services
- Conduct final inspection and operational handover
**Measured By**:
- [Time To Occupancy](/Metrics/Time_To_Occupancy)
- [Facility Acquisition Cost](/Metrics/Facility_Acquisition_Cost)
- [Cost Per Square Foot](/Metrics/Cost_Per_Square_Foot)
- [Workspace Setup Budget Variance](/Metrics/Workspace_Setup_Budget_Variance)

## Boundary Of Firm

**Outsourced To**:
- [Commercial Real Estate Brokerage](/CompanyTypes/Commercial_Real_Estate_Brokerage)
- [Coworking Space Provider](/CompanyTypes/Coworking_Space_Provider)
**Automatability**: assisted
**Routing Summary**:
- Space requirements and the lease-versus-buy decision are kept in-house under real estate.
- Site search and tenant representation are bought from brokers and space providers, with lease records and key dates administered in a lease administration system.
**Delivered By Role**:
- [Real Estate Manager](/Processes/Acquire_workspace_and_facilities/JobTypes/Real_Estate_Manager)
- [Lease Administrator](/Processes/Acquire_workspace_and_facilities/JobTypes/Lease_Administrator)
**Asset Specificity**: general
**Automated By Action**:
- [Search Available Space](/Action/Search_Available_Space)
- [Administer Lease Record](/Action/Administer_Lease_Record)
**Automated By Software**:
- [Lease Administration System](/Software/Lease_Administration_System)
**Delivered By Department**:
- [Real Estate](/Processes/Acquire_workspace_and_facilities/Departments/Real_Estate)
- [Facilities Management](/Processes/Acquire_workspace_and_facilities/Departments/Facilities_Management)

## Neighborhood

### Parent

- [Provide workspace and facilities](/Processes/Provide_workspace_and_facilities) — parent · Processes

### Siblings

- [Change fit/form/function of workspace and facilities](/Processes/Change_fit%2Fform%2Ffunction_of_workspace_and_facilities) — siblings · Processes

### Related (signature process)

- [Publicly Traded Self-Storage REITs](/CompanyTypes/Publicly_Traded_Self-Storage_REITs) — signature process · CompanyTypes

### Industries where this operates

- [Cut and Sew Apparel Manufacturing](/Industries/Cut_and_Sew_Apparel_Manufacturing) — operates in · Industries
- [Automobile and Light Duty Motor Vehicle Manufacturing](/Industries/Automobile_and_Light_Duty_Motor_Vehicle_Manufacturing) — operates in · Industries
- [Building Construction](/Industries/Building_Construction) — operates in · Industries
- [Food And Beverage Manufacturing](/Industries/Food_And_Beverage_Manufacturing) — operates in · Industries
- [Truck Body and Trailer Manufacturing](/Industries/Truck_Body_and_Trailer_Manufacturing) — operates in · Industries
- [Automotive Parts Manufacturing](/Industries/Automotive_Parts_Manufacturing) — operates in · Industries
- [Audio And Video Equipment Manufacturing](/Industries/Audio_And_Video_Equipment_Manufacturing) — operates in · Industries
- [Ship Building and Repairing](/Industries/Ship_Building_and_Repairing) — operates in · Industries
- [Direct Life, Health, and Medical Insurance Carriers](/Industries/Direct_Life,_Health,_and_Medical_Insurance_Carriers) — operates in · Industries
- [Direct Insurance (except Life, Health, and Medical) Carriers](/Industries/Direct_Insurance_(except_Life,_Health,_and_Medical)_Carriers) — operates in · Industries
- [Textile Industry](/Industries/Textile_Industry) — operates in · Industries
- [Motor Vehicle Dealers](/Industries/Motor_Vehicle_Dealers) — operates in · Industries
- [Chemical Industry](/Industries/Chemical_Industry) — operates in · Industries
- [Hospitals and Health Care Facilities](/Industries/Hospitals_and_Health_Care_Facilities) — operates in · Industries
- [Nursing and Residential Care Facilities](/Industries/Nursing_and_Residential_Care_Facilities) — operates in · Industries
- [Oil and Gas Extraction](/Industries/Oil_and_Gas_Extraction) — operates in · Industries
- [Other Motor Vehicle Dealers](/Industries/Other_Motor_Vehicle_Dealers) — operates in · Industries
- [Other Services (except Public Administration)](/Industries/Other_Services_(except_Public_Administration)) — operates in · Industries
- [Other Transportation Equipment Manufacturing](/Industries/Other_Transportation_Equipment_Manufacturing) — operates in · Industries
- [Paper Manufacturing](/Industries/Paper_Manufacturing) — operates in · Industries
- [Petroleum Refineries](/Industries/Petroleum_Refineries) — operates in · Industries
- [Petroleum and Petroleum Products Merchant Wholesalers](/Industries/Petroleum_and_Petroleum_Products_Merchant_Wholesalers) — operates in · Industries
- [Pharmaceutical and Medicine Manufacturing](/Industries/Pharmaceutical_and_Medicine_Manufacturing) — operates in · Industries
- [Professional, Scientific, and Technical Services](/Industries/Professional,_Scientific,_and_Technical_Services) — operates in · Industries
- [Public Administration](/Industries/Public_Administration) — operates in · Industries
- [Radio and Television Broadcasting Stations](/Industries/Radio_and_Television_Broadcasting_Stations) — operates in · Industries
- [Real Estate and Rental and Leasing](/Industries/Real_Estate_and_Rental_and_Leasing) — operates in · Industries
- [Retail Trade](/Industries/Retail_Trade) — operates in · Industries
- [Scheduled Air Transportation](/Industries/Scheduled_Air_Transportation) — operates in · Industries
- [Scientific Research and Development Services](/Industries/Scientific_Research_and_Development_Services) — operates in · Industries
- [Support Activities for Mining](/Industries/Support_Activities_for_Mining) — operates in · Industries
- [Textile Product Mills](/Industries/Textile_Product_Mills) — operates in · Industries
- [Transportation and Warehousing](/Industries/Transportation_and_Warehousing) — operates in · Industries
- [Utilities](/Industries/Utilities) — operates in · Industries
- [Wholesale Trade](/Industries/Wholesale_Trade) — operates in · Industries
- [Semiconductor and Other Electronic Component Manufacturing](/Industries/Semiconductor_and_Other_Electronic_Component_Manufacturing) — operates in · Industries
- [Accommodation and Food Services](/Industries/Accommodation_and_Food_Services) — operates in · Industries
- [Activities Related to Credit Intermediation](/Industries/Activities_Related_to_Credit_Intermediation) — operates in · Industries
- [Administrative and Support and Waste Management and Remediation Services](/Industries/Administrative_and_Support_and_Waste_Management_and_Remediation_Services) — operates in · Industries
- [Aerospace Product and Parts Manufacturing](/Industries/Aerospace_Product_and_Parts_Manufacturing) — operates in · Industries
- [Agriculture, Forestry, Fishing and Hunting](/Industries/Agriculture,_Forestry,_Fishing_and_Hunting) — operates in · Industries
- [Ambulatory Health Care Services](/Industries/Ambulatory_Health_Care_Services) — operates in · Industries
- [Arts, Entertainment, and Recreation](/Industries/Arts,_Entertainment,_and_Recreation) — operates in · Industries
- [Automotive Parts, Accessories, and Tire Retailers](/Industries/Automotive_Parts,_Accessories,_and_Tire_Retailers) — operates in · Industries
- [Beverage and Tobacco Product Manufacturing](/Industries/Beverage_and_Tobacco_Product_Manufacturing) — operates in · Industries
- [Communications Equipment Manufacturing](/Industries/Communications_Equipment_Manufacturing) — operates in · Industries
- [Computer and Peripheral Equipment Manufacturing](/Industries/Computer_and_Peripheral_Equipment_Manufacturing) — operates in · Industries
- [Depository Credit Intermediation](/Industries/Depository_Credit_Intermediation) — operates in · Industries
- [Educational Services](/Industries/Educational_Services) — operates in · Industries
- [Electric Power Generation, Transmission and Distribution](/Industries/Electric_Power_Generation,_Transmission_and_Distribution) — operates in · Industries
- [Electronics and Appliance Retailers](/Industries/Electronics_and_Appliance_Retailers) — operates in · Industries
- [Executive, Legislative, and Other General Government Support](/Industries/Executive,_Legislative,_and_Other_General_Government_Support) — operates in · Industries
- [Finance and Insurance](/Industries/Finance_and_Insurance) — operates in · Industries
- [Health Care and Social Assistance](/Industries/Health_Care_and_Social_Assistance) — operates in · Industries
- [Information](/Industries/Information) — operates in · Industries
- [Leather and Allied Product Manufacturing](/Industries/Leather_and_Allied_Product_Manufacturing) — operates in · Industries
- [Management of Companies and Enterprises](/Industries/Management_of_Companies_and_Enterprises) — operates in · Industries
- [Manufacturing](/Industries/Manufacturing) — operates in · Industries
- [Manufacturing and Reproducing Magnetic and Optical Media](/Industries/Manufacturing_and_Reproducing_Magnetic_and_Optical_Media) — operates in · Industries
- [Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers](/Industries/Media_Streaming_Distribution_Services,_Social_Networks,_and_Other_Media_Networks_and_Content_Providers) — operates in · Industries
- [Medical Equipment and Supplies Manufacturing](/Industries/Medical_Equipment_and_Supplies_Manufacturing) — operates in · Industries
- [Medical and Diagnostic Laboratories](/Industries/Medical_and_Diagnostic_Laboratories) — operates in · Industries
- [Mining, Quarrying, and Oil and Gas Extraction](/Industries/Mining,_Quarrying,_and_Oil_and_Gas_Extraction) — operates in · Industries
- [Monetary Authorities-Central Bank](/Industries/Monetary_Authorities-Central_Bank) — operates in · Industries
- [Navigational, Measuring, Electromedical, and Control Instruments Manufacturing](/Industries/Navigational,_Measuring,_Electromedical,_and_Control_Instruments_Manufacturing) — operates in · Industries
- [Nondepository Credit Intermediation](/Industries/Nondepository_Credit_Intermediation) — operates in · Industries

### Problems this exposes

- [tenant-improvement allowance underestimates real build-out cost, leaving capex gap before move-in](/Problems/tenant-improvement_allowance_underestimates_real_build-out_cost,_leaving_capex_gap_before_move-in) — exposes problem · Problems
- [certificate-of-occupancy and ADA-egress inspections gate opening date with unpredictable re-inspection loops](/Problems/certificate-of-occupancy_and_ADA-egress_inspections_gate_opening_date_with_unpredictable_re-inspection_loops) — exposes problem · Problems
- [broker incentives misaligned with tenant, optimizing commission over fit-out and term flexibility](/Problems/broker_incentives_misaligned_with_tenant,_optimizing_commission_over_fit-out_and_term_flexibility) — exposes problem · Problems
- [square-footage and headcount-growth assumptions lock a multi-year lease length that mis-fits actual ramp](/Problems/square-footage_and_headcount-growth_assumptions_lock_a_multi-year_lease_length_that_mis-fits_actual_ramp) — exposes problem · Problems
- [CAM, escalators, and restoration clauses buried in the lease create unmodeled occupancy cost](/Problems/CAM,_escalators,_and_restoration_clauses_buried_in_the_lease_create_unmodeled_occupancy_cost) — exposes problem · Problems
- [zoning use-classification mismatch surfaces only after permit application, killing a signed site](/Problems/zoning_use-classification_mismatch_surfaces_only_after_permit_application,_killing_a_signed_site) — exposes problem · Problems
- [utility and internet commissioning lead times not sequenced against build-out, stranding a finished space](/Problems/utility_and_internet_commissioning_lead_times_not_sequenced_against_build-out,_stranding_a_finished_space) — exposes problem · Problems
- [LOI and lease terms negotiated blind without comparable per-sqft rent benchmarks for the submarket](/Problems/LOI_and_lease_terms_negotiated_blind_without_comparable_per-sqft_rent_benchmarks_for_the_submarket) — exposes problem · Problems

### Automated by

- [Lease Administration System](/Software/Lease_Administration_System) — automated by · Software
- [Administer Lease Record](/Activities/Administer_Lease_Record) — automated by · Activities
- [Search Available Space](/Activities/Search_Available_Space) — automated by · Activities

### Outsourced to

- [Coworking Space Provider](/CompanyTypes/Coworking_Space_Provider) — outsourced to · CompanyTypes
- [Commercial Real Estate Brokerage](/CompanyTypes/Commercial_Real_Estate_Brokerage) — outsourced to · CompanyTypes

### Delivered by

- [Lease Administrator](/JobTypes/Lease_Administrator) — delivered by · JobTypes
- [Real Estate Manager](/JobTypes/Real_Estate_Manager) — delivered by · JobTypes
- [Facilities Management](/Departments/Facilities_Management) — delivered by · Departments
- [Real Estate](/Departments/Real_Estate) — delivered by · Departments