# Academic Department Secretary

*/JobTypes/Academic_Department_Secretary*

Departments: Specific Academic Departments (e.g., Department of Biology, Department of History), Office of the Dean, Office of Academic Affairs, Office of the Provost, Graduate Program Office / Office of Graduate Studies, University Research Centers and Institutes.

## Neighborhood

### Parent

- [Secretaries and Administrative Assistants, Except Legal, Medical, and Executive](/Occupations/Secretaries_and_Administrative_Assistants,_Except_Legal,_Medical,_and_Executive) — parent · Occupations

### Siblings

- [Church Secretary](/JobTypes/Church_Secretary) — siblings · JobTypes
- [Department Coordinator](/JobTypes/Department_Coordinator) — siblings · JobTypes
- [Financial Services Admin](/JobTypes/Financial_Services_Admin) — siblings · JobTypes
- [Front Desk Administrative Assistant](/JobTypes/Front_Desk_Administrative_Assistant) — siblings · JobTypes
- [Human Resources Admin Assistant](/JobTypes/Human_Resources_Admin_Assistant) — siblings · JobTypes
- [Office Administrator](/JobTypes/Office_Administrator) — siblings · JobTypes
- [Personal Assistant](/JobTypes/Personal_Assistant) — siblings · JobTypes
- [Project Assistant](/JobTypes/Project_Assistant) — siblings · JobTypes
- [Real Estate Admin Assistant](/JobTypes/Real_Estate_Admin_Assistant) — siblings · JobTypes
- [Sales Administrator](/JobTypes/Sales_Administrator) — siblings · JobTypes

### Perform

- [Process Travel Expense Documentation](/Tasks/Process_Travel_Expense_Documentation) — perform · Tasks
- [Set up and manage paper or electronic filing systems, recording information, updating paperwork, or ...](/Tasks/Set_up_and_manage_paper_or_electronic_filing_systems,_recording_information,_updating_paperwork,_or_...) — perform · Tasks
- [Coordinate Room and Event Bookings](/Tasks/Coordinate_Room_and_Event_Bookings) — perform · Tasks
- [Prepare and Distribute Course Materials](/Tasks/Prepare_and_Distribute_Course_Materials) — perform · Tasks
- [Answer Departmental Phone and Email Inquiries](/Tasks/Answer_Departmental_Phone_and_Email_Inquiries) — perform · Tasks
- [Schedule Faculty Meetings and Appointments](/Tasks/Schedule_Faculty_Meetings_and_Appointments) — perform · Tasks

### Uses tool

- [Multi function printers](/Products/Multi_function_printers) — uses tool · Products

### Problems this exposes

- [assembling and copyright-clearing course packets under term-start deadline pressure](/Problems/assembling_and_copyright-clearing_course_packets_under_term-start_deadline_pressure) — exposes problem · Problems
- [keeping departmental files FERPA-compliant and retrievable as paper and digital records diverge](/Problems/keeping_departmental_files_FERPA-compliant_and_retrievable_as_paper_and_digital_records_diverge) — exposes problem · Problems
- [faculty meeting and committee scheduling chasing quorum across many personal calendars by email](/Problems/faculty_meeting_and_committee_scheduling_chasing_quorum_across_many_personal_calendars_by_email) — exposes problem · Problems
- [repetitive student/faculty inquiries (deadlines, forms, policy) re-answered individually with no triaged knowledge base](/Problems/repetitive_student%2Ffaculty_inquiries_(deadlines,_forms,_policy)_re-answered_individually_with_no_triaged_knowledge_base) — exposes problem · Problems
- [double-booked rooms surfacing only when two events collide, reconciled across the registrar system and ad-hoc email requests](/Problems/double-booked_rooms_surfacing_only_when_two_events_collide,_reconciled_across_the_registrar_system_and_ad-hoc_email_requests) — exposes problem · Problems
- [coordinating faculty teaching schedules and room assignments each term](/Problems/coordinating_faculty_teaching_schedules_and_room_assignments_each_term) — exposes problem · Problems
- [managing course catalog and section data entry before registration](/Problems/managing_course_catalog_and_section_data_entry_before_registration) — exposes problem · Problems
- [processing reimbursement and travel forms through university ERP (Workday/Banner)](/Problems/processing_reimbursement_and_travel_forms_through_university_ERP_(Workday%2FBanner)) — exposes problem · Problems
- [tracking adjunct contracts, I-9s, and onboarding paperwork](/Problems/tracking_adjunct_contracts,_I-9s,_and_onboarding_paperwork) — exposes problem · Problems

### Uses software

- [Document Management System](/Software/Document_Management_System) — uses software · Software
- [Email and Calendar Suite](/Software/Email_and_Calendar_Suite) — uses software · Software
- [Spreadsheet Software](/Software/Spreadsheet_Software) — uses software · Software
- [Word Processing Software](/Software/Word_Processing_Software) — uses software · Software

### Requires ability

- [Information Ordering](/Ability/Information_Ordering) — requires ability · Ability
- [Oral Comprehension](/Ability/Oral_Comprehension) — requires ability · Ability
- [Written Comprehension](/Ability/Written_Comprehension) — requires ability · Ability

### Required knowledge

- [Clerical Recordkeeping](/Knowledge/Clerical_Recordkeeping) — requires knowledge · Knowledge
- [University Administrative Policy](/Knowledge/University_Administrative_Policy) — requires knowledge · Knowledge
- [Office Procedures](/Knowledge/Office_Procedures) — requires knowledge · Knowledge

### Required skills

- [Customer Service](/Skills/Customer_Service) — requires skill · Skills
- [Document Formatting](/Skills/Document_Formatting) — requires skill · Skills
- [Business Correspondence](/Skills/Business_Correspondence) — requires skill · Skills
- [Calendar Management](/Skills/Calendar_Management) — requires skill · Skills

### Engage in

- [Prepare and Distribute Course Materials](/Activities/Prepare_and_Distribute_Course_Materials) — engage in · Activities
- [Schedule Faculty Meetings and Appointments](/Activities/Schedule_Faculty_Meetings_and_Appointments) — engage in · Activities