# Academic Department Admin Supervisor

*/JobTypes/Academic_Department_Admin_Supervisor*

Manages administrative assistants and student clerical workers within a university academic department, coordinating schedules and faculty support. Seniority: Supervisor. Tools: [object Object], [object Object], [object Object]. Common in: [object Object].

## Neighborhood

### Parent

- [First-Line Supervisors of Office and Administrative Support Workers](/Occupations/First-Line_Supervisors_of_Office_and_Administrative_Support_Workers) — parent · Occupations

### Siblings

- [Call Center Data Support Supervisor](/JobTypes/Call_Center_Data_Support_Supervisor) — siblings · JobTypes
- [Call Center Supervisor](/JobTypes/Call_Center_Supervisor) — siblings · JobTypes
- [Construction Field Office Manager](/JobTypes/Construction_Field_Office_Manager) — siblings · JobTypes
- [Construction Office Admin Supervisor](/JobTypes/Construction_Office_Admin_Supervisor) — siblings · JobTypes
- [Customer Service Supervisor](/JobTypes/Customer_Service_Supervisor) — siblings · JobTypes
- [Dealership Admin Operations Supervisor](/JobTypes/Dealership_Admin_Operations_Supervisor) — siblings · JobTypes
- [Financial Back-Office Supervisor](/JobTypes/Financial_Back-Office_Supervisor) — siblings · JobTypes
- [High-Volume Data Entry Supervisor](/JobTypes/High-Volume_Data_Entry_Supervisor) — siblings · JobTypes
- [Legal Support Services Manager](/JobTypes/Legal_Support_Services_Manager) — siblings · JobTypes
- [Medical Office Supervisor](/JobTypes/Medical_Office_Supervisor) — siblings · JobTypes
- [Municipal Clerical Supervisor](/JobTypes/Municipal_Clerical_Supervisor) — siblings · JobTypes
- [Office Manager](/JobTypes/Office_Manager) — siblings · JobTypes
- [University Academic Department Coordinator](/JobTypes/University_Academic_Department_Coordinator) — siblings · JobTypes
- [Warehouse Logistics Admin Supervisor](/JobTypes/Warehouse_Logistics_Admin_Supervisor) — siblings · JobTypes

### Required knowledge

- [HR Policies and Procedures](/Knowledge/HR_Policies_and_Procedures) — requires knowledge · Knowledge
- [Records Management](/Knowledge/Records_Management) — requires knowledge · Knowledge
- [University Financial Policy](/Knowledge/University_Financial_Policy) — requires knowledge · Knowledge
- [Office Administration](/Knowledge/Office_Administration) — requires knowledge · Knowledge

### Engage in

- [Supervise Administrative Staff](/Activities/Supervise_Administrative_Staff) — engage in · Activities
- [Schedule Staff Workloads and Coverage](/Activities/Schedule_Staff_Workloads_and_Coverage) — engage in · Activities
- [Coordinate Departmental Budget Tracking](/Activities/Coordinate_Departmental_Budget_Tracking) — engage in · Activities

### Perform

- [Supervise Administrative Staff](/Tasks/Supervise_Administrative_Staff) — perform · Tasks
- [Assign tasks and work hours to staff.](/Tasks/Assign_tasks_and_work_hours_to_staff.) — perform · Tasks
- [Onboard New Staff and Faculty](/Tasks/Onboard_New_Staff_and_Faculty) — perform · Tasks
- [Maintain Departmental Records and Compliance](/Tasks/Maintain_Departmental_Records_and_Compliance) — perform · Tasks
- [Process Procurement and Reimbursement Requests](/Tasks/Process_Procurement_and_Reimbursement_Requests) — perform · Tasks
- [Manage Faculty Appointment Paperwork](/Tasks/Manage_Faculty_Appointment_Paperwork) — perform · Tasks
- [Coordinate Departmental Budget Tracking](/Tasks/Coordinate_Departmental_Budget_Tracking) — perform · Tasks

### Uses tool

- [Multi function printers](/Products/Multi_function_printers) — uses tool · Products

### Problems this exposes

- [managing performance of unionized clerical staff under a campus collective-bargaining grievance procedure](/Problems/managing_performance_of_unionized_clerical_staff_under_a_campus_collective-bargaining_grievance_procedure) — exposes problem · Problems
- [balancing federal work-study student-worker hour caps against front-office coverage the staff schedule depends on](/Problems/balancing_federal_work-study_student-worker_hour_caps_against_front-office_coverage_the_staff_schedule_depends_on) — exposes problem · Problems
- [responding to a records request or audit when departmental files live in retiring faculty's personal folders](/Problems/responding_to_a_records_request_or_audit_when_departmental_files_live_in_retiring_faculty's_personal_folders) — exposes problem · Problems
- [enforcing FERPA-governed retention and release on student grade and advising records held across shared drives and email](/Problems/enforcing_FERPA-governed_retention_and_release_on_student_grade_and_advising_records_held_across_shared_drives_and_email) — exposes problem · Problems
- [procurement requests routed against multiple fund restrictions and PI approvals](/Problems/procurement_requests_routed_against_multiple_fund_restrictions_and_PI_approvals) — exposes problem · Problems
- [faculty appointment/reappointment and J-1/H-1B visa paperwork deadlines tracked by hand](/Problems/faculty_appointment%2Freappointment_and_J-1%2FH-1B_visa_paperwork_deadlines_tracked_by_hand) — exposes problem · Problems
- [front-office coverage scheduling around academic-calendar enrollment and exam peaks](/Problems/front-office_coverage_scheduling_around_academic-calendar_enrollment_and_exam_peaks) — exposes problem · Problems
- [new-hire onboarding across HR, IT, payroll, and keys with no unified checklist](/Problems/new-hire_onboarding_across_HR,_IT,_payroll,_and_keys_with_no_unified_checklist) — exposes problem · Problems
- [reconciling adjunct course assignments against teaching-load caps and the term's section budget](/Problems/reconciling_adjunct_course_assignments_against_teaching-load_caps_and_the_term's_section_budget) — exposes problem · Problems
- [coordinating room scheduling and exam proctoring conflicts across cross-listed sections](/Problems/coordinating_room_scheduling_and_exam_proctoring_conflicts_across_cross-listed_sections) — exposes problem · Problems
- [tracking faculty travel reimbursements and grant cost-share against fund-restriction rules](/Problems/tracking_faculty_travel_reimbursements_and_grant_cost-share_against_fund-restriction_rules) — exposes problem · Problems

### Uses software

- [Email and Calendar Suite](/Software/Email_and_Calendar_Suite) — uses software · Software
- [Human Resources Information System](/Software/Human_Resources_Information_System) — uses software · Software
- [Spreadsheet Software](/Software/Spreadsheet_Software) — uses software · Software
- [Enterprise Resource Planning System](/Software/Enterprise_Resource_Planning_System) — uses software · Software

### Requires ability

- [Problem Sensitivity](/Ability/Problem_Sensitivity) — requires ability · Ability
- [Information Ordering](/Ability/Information_Ordering) — requires ability · Ability
- [Oral Expression](/Ability/Oral_Expression) — requires ability · Ability

### Required skills

- [Conflict Resolution](/Skills/Conflict_Resolution) — requires skill · Skills
- [Time Management](/Skills/Time_Management) — requires skill · Skills
- [Process Coordination](/Skills/Process_Coordination) — requires skill · Skills
- [Budget Tracking](/Skills/Budget_Tracking) — requires skill · Skills
- [Staff Supervision](/Skills/Staff_Supervision) — requires skill · Skills