# Research Administration

*/Departments/Research_Administration*

## Digital Scalar

**Band**: digital
**Digital**: 0.85
**Rationale**: With no seeded child JobTypes available, this scalar is derived entirely from the department name 'Research Administration'. The core work of this department involves grant management, compliance tracking, budgeting, and proposal documentation—all of which are purely desk-bound, information-processing activities, firmly placing it in the digital band.

## Icp Opportunities

- [AI Grant Writer](/Departments/Research_Administration/Opportunities/AI_Grant_Writer) — Service-as-Software
- [Automated Fund Ledger](/Departments/Research_Administration/Opportunities/Automated_Fund_Ledger) — Headless SaaS
- [Effort Reporting Agent](/Departments/Research_Administration/Opportunities/Effort_Reporting_Agent) — Agent
- [IRB Review Automation](/Departments/Research_Administration/Opportunities/IRB_Review_Automation) — Service-as-Software
- [Subaward Coordinator](/Departments/Research_Administration/Opportunities/Subaward_Coordinator) — Agent

## Department Profile

**Key Roles**:
- [Pre-Award Grant Administrator](/Departments/Research_Administration/JobTypes/Pre-Award_Grant_Administrator)
- [Post-Award Financial Analyst](/Departments/Research_Administration/JobTypes/Post-Award_Financial_Analyst)
- [Research Compliance Officer](/Departments/Research_Administration/JobTypes/Research_Compliance_Officer)
- [Institutional Review Coordinator](/Departments/Research_Administration/JobTypes/Institutional_Review_Coordinator)
- [Clinical Trial Negotiator](/Departments/Research_Administration/JobTypes/Clinical_Trial_Negotiator)
**Ai Surface**: Budget calculations, compliance checklist verification, and deadline tracking occur within structured digital grant management systems. Negotiating bespoke sponsor agreements, resolving ethical dilemmas in study protocols, and advising principal investigators require direct human interaction and judgment.
**Core Function**: Manages the lifecycle of institutional research funding and regulatory compliance, bridging principal investigators with external sponsors. It controls pre-award proposal submissions, post-award financial tracking, and adherence to federal and institutional research ethics guidelines.
**Key Processes**:
- [Grant Proposal Submission](/Departments/Research_Administration/Processes/Grant_Proposal_Submission)
- [Grant Fund Accounting](/Departments/Research_Administration/Processes/Grant_Fund_Accounting)
- [Protocol Ethics Review](/Departments/Research_Administration/Processes/Protocol_Ethics_Review)
- [Research Contract Negotiation](/Departments/Research_Administration/Processes/Research_Contract_Negotiation)
- [Effort Certification Tracking](/Departments/Research_Administration/Processes/Effort_Certification_Tracking)

## Neighborhood

### Related (delivered by)

- [Prepare proposals or grant applications to obtain project funding.](/Activities/Prepare_proposals_or_grant_applications_to_obtain_project_funding.) — delivered by · Activities
- [Supervise students' research on celestial and astronomical phenomena.](/Tasks/Supervise_students'_research_on_celestial_and_astronomical_phenomena.) — delivered by · Tasks
- [Schedule subjects for appointments, procedures, or inpatient stays as required by study protocols.](/Tasks/Schedule_subjects_for_appointments,_procedures,_or_inpatient_stays_as_required_by_study_protocols.) — delivered by · Tasks
- [Arrange for research study sites and determine staff or equipment availability.](/Tasks/Arrange_for_research_study_sites_and_determine_staff_or_equipment_availability.) — delivered by · Tasks
- [Coordinate cross-disciplinary research programs.](/Activities/Coordinate_cross-disciplinary_research_programs.) — delivered by · Activities
- [Write applications for research grants.](/Tasks/Write_applications_for_research_grants.) — delivered by · Tasks
- [Maintain contact with sponsors to schedule and coordinate site visits or to answer questions about i...](/Tasks/Maintain_contact_with_sponsors_to_schedule_and_coordinate_site_visits_or_to_answer_questions_about_i...) — delivered by · Tasks
- [Track research participants, and perform any necessary follow-up tasks.](/Tasks/Track_research_participants,_and_perform_any_necessary_follow-up_tasks.) — delivered by · Tasks
- [Write research proposals or grant applications for submission to external bodies.](/Tasks/Write_research_proposals_or_grant_applications_for_submission_to_external_bodies.) — delivered by · Tasks
- [Participate in preparation and management of research budgets and monetary disbursements.](/Tasks/Participate_in_preparation_and_management_of_research_budgets_and_monetary_disbursements.) — delivered by · Tasks
- [Allocate and manage laboratory space and resources.](/Tasks/Allocate_and_manage_laboratory_space_and_resources.) — delivered by · Tasks
- [Recruit and schedule research participants.](/Tasks/Recruit_and_schedule_research_participants.) — delivered by · Tasks
- [Write grant proposals to procure external research funding and review others' grant proposals.](/Tasks/Write_grant_proposals_to_procure_external_research_funding_and_review_others'_grant_proposals.) — delivered by · Tasks
- [Write grant proposals to obtain funding for research.](/Tasks/Write_grant_proposals_to_obtain_funding_for_research.) — delivered by · Tasks
- [Write grant proposals to obtain funding for biological research.](/Tasks/Write_grant_proposals_to_obtain_funding_for_biological_research.) — delivered by · Tasks
- [Write grant applications to fund epidemiologic research.](/Tasks/Write_grant_applications_to_fund_epidemiologic_research.) — delivered by · Tasks

### Parent organization

- [Academic Research Institutes](/CompanyTypes/Academic_Research_Institutes) — has department · CompanyTypes
- [Academic Research Institution](/CompanyTypes/Academic_Research_Institution) — has department · CompanyTypes
- [Enterprise Higher Education Networks](/CompanyTypes/Enterprise_Higher_Education_Networks) — has department · CompanyTypes

### Measured by

- [Proposal Cycle Time](/Metrics/Proposal_Cycle_Time) — measured by · Metrics
- [Bid Submission On-Time Rate](/Metrics/Bid_Submission_On-Time_Rate) — measured by · Metrics
- [Award Closeout Cycle Time](/Metrics/Award_Closeout_Cycle_Time) — measured by · Metrics
- [Audit Finding Count](/Metrics/Audit_Finding_Count) — measured by · Metrics
- [Award Setup Cycle Time](/Metrics/Award_Setup_Cycle_Time) — measured by · Metrics
- [Indirect Cost Recovery Rate](/Metrics/Indirect_Cost_Recovery_Rate) — measured by · Metrics
- [Award Compliance Rate](/Metrics/Award_Compliance_Rate) — measured by · Metrics

### Processes it runs

- [Submit grant proposal](/Processes/Submit_grant_proposal) — runs · Processes
- [Donor and Funder Reporting](/Processes/Donor_and_Funder_Reporting) — runs · Processes
- [Institutional Review Board Protocol Review](/Processes/Institutional_Review_Board_Protocol_Review) — runs · Processes
- [Grant Proposal Development and Submission](/Processes/Grant_Proposal_Development_and_Submission) — runs · Processes
- [Negotiate Sponsored Research Agreements](/Processes/Negotiate_Sponsored_Research_Agreements) — runs · Processes
- [Administering Sponsored Award Budgets](/Processes/Administering_Sponsored_Award_Budgets) — runs · Processes
- [Grant Application](/Processes/Grant_Application) — runs · Processes
- [Grant and Intergovernmental Revenue Accounting](/Processes/Grant_and_Intergovernmental_Revenue_Accounting) — runs · Processes
- [Ensure compliance with regulations](/Processes/Ensure_compliance_with_regulations) — runs · Processes
- [Award Closeout](/Processes/Award_Closeout) — runs · Processes
- [Set Up and Manage Awards](/Processes/Set_Up_and_Manage_Awards) — runs · Processes
- [Monitor Grant Spending Compliance](/Processes/Monitor_Grant_Spending_Compliance) — runs · Processes
- [Certify Effort Reporting](/Processes/Certify_Effort_Reporting) — runs · Processes
- [Effort Certification Tracking](/Processes/Effort_Certification_Tracking) — runs · Processes
- [Research Contract Negotiation](/Processes/Research_Contract_Negotiation) — runs · Processes

### Staff

- [Pre-Award Coordinator](/JobTypes/Pre-Award_Coordinator) — staff · JobTypes
- [Post-Award Accountant](/JobTypes/Post-Award_Accountant) — staff · JobTypes
- [Sponsored Programs Officer](/JobTypes/Sponsored_Programs_Officer) — staff · JobTypes
- [Research Compliance Specialist](/JobTypes/Research_Compliance_Specialist) — staff · JobTypes
- [Contract and Grant Analyst](/JobTypes/Contract_and_Grant_Analyst) — staff · JobTypes
- [Sponsored Programs Manager](/JobTypes/Sponsored_Programs_Manager) — staff · JobTypes
- [Post Award Accountant](/JobTypes/Post_Award_Accountant) — staff · JobTypes
- [Pre Award Specialist](/JobTypes/Pre_Award_Specialist) — staff · JobTypes
- [Research Compliance Officer](/JobTypes/Research_Compliance_Officer) — staff · JobTypes
- [Grants Administrator](/JobTypes/Grants_Administrator) — staff · JobTypes

### Part of

- [Research University](/CompanyTypes/Research_University) — part of · CompanyTypes
- [Nonprofit Research Institute](/CompanyTypes/Nonprofit_Research_Institute) — part of · CompanyTypes
- [Academic Medical Center](/CompanyTypes/Academic_Medical_Center) — part of · CompanyTypes
- [University](/CompanyTypes/University) — part of · CompanyTypes

### Problems this exposes

- [Proposal Submission Turnaround Time blown at the deadline because Grants.gov/ASSIST budget and subaward forms aren't pre-validated, so the metric fails on validation errors caught too late](/Problems/Proposal_Submission_Turnaround_Time_blown_at_the_deadline_because_Grants.gov%2FASSIST_budget_and_subaward_forms_aren't_pre-validated,_so_the_metric_fails_on_validation_errors_caught_too_late) — exposes problem · Problems
- [Indirect Cost Recovery Rate reconciled against the GL by hand, so the F&A recovery the office is graded on drifts from what fund accounting actually posts](/Problems/Indirect_Cost_Recovery_Rate_reconciled_against_the_GL_by_hand,_so_the_F&A_recovery_the_office_is_graded_on_drifts_from_what_fund_accounting_actually_posts) — exposes problem · Problems
- [RPPR technical narratives and the FFR financial figures assembled on separate cycles, so reported progress and spend don't tie out](/Problems/RPPR_technical_narratives_and_the_FFR_financial_figures_assembled_on_separate_cycles,_so_reported_progress_and_spend_don't_tie_out) — exposes problem · Problems
- [IRB/IACUC continuing-review expirations not forecast against active enrollment, forcing mid-study halts](/Problems/IRB%2FIACUC_continuing-review_expirations_not_forecast_against_active_enrollment,_forcing_mid-study_halts) — exposes problem · Problems
- [IP, publication-delay, and indemnification clauses negotiated without an automated check against institutional red-line policy](/Problems/IP,_publication-delay,_and_indemnification_clauses_negotiated_without_an_automated_check_against_institutional_red-line_policy) — exposes problem · Problems
- [rebudgeting across cost categories not checked against sponsor prior-approval thresholds before the spend posts](/Problems/rebudgeting_across_cost_categories_not_checked_against_sponsor_prior-approval_thresholds_before_the_spend_posts) — exposes problem · Problems
- [Grants.gov/ASSIST validation errors surface at the deadline because budget and subaward forms aren't pre-validated](/Problems/Grants.gov%2FASSIST_validation_errors_surface_at_the_deadline_because_budget_and_subaward_forms_aren't_pre-validated) — exposes problem · Problems
- [transaction-level cost allowability (2 CFR 200 Uniform Guidance) screened only at audit, not at the point of charge](/Problems/transaction-level_cost_allowability_(2_CFR_200_Uniform_Guidance)_screened_only_at_audit,_not_at_the_point_of_charge) — exposes problem · Problems
- [investigator FCOI disclosures not refreshed at award setup and tracked against PHS 2011 financial-conflict rules](/Problems/investigator_FCOI_disclosures_not_refreshed_at_award_setup_and_tracked_against_PHS_2011_financial-conflict_rules) — exposes problem · Problems
- [certified effort not reconciled against committed effort in the award and actual payroll distribution, risking cost-transfer findings](/Problems/certified_effort_not_reconciled_against_committed_effort_in_the_award_and_actual_payroll_distribution,_risking_cost-transfer_findings) — exposes problem · Problems
- [IRB/IACUC protocol approval not gated against award spend release, funding work before ethics clearance](/Problems/IRB%2FIACUC_protocol_approval_not_gated_against_award_spend_release,_funding_work_before_ethics_clearance) — exposes problem · Problems
- [negotiated sponsored-research agreement terms not propagated into the fund-accounting setup, so spending violates clauses no one re-read](/Problems/negotiated_sponsored-research_agreement_terms_not_propagated_into_the_fund-accounting_setup,_so_spending_violates_clauses_no_one_re-read) — exposes problem · Problems
- [sponsor reporting deadlines tracked separately from the effort-certification cycle that feeds them](/Problems/sponsor_reporting_deadlines_tracked_separately_from_the_effort-certification_cycle_that_feeds_them) — exposes problem · Problems
- [effort certification chased from PIs every reporting period](/Problems/effort_certification_chased_from_PIs_every_reporting_period) — exposes problem · Problems
- [grant proposal budgets rebuilt manually against each sponsor's rules](/Problems/grant_proposal_budgets_rebuilt_manually_against_each_sponsor's_rules) — exposes problem · Problems
- [F&A / indirect-cost reconciliation against the GL done by hand](/Problems/F&A_%2F_indirect-cost_reconciliation_against_the_GL_done_by_hand) — exposes problem · Problems
- [sub-recipient monitoring and FFATA reporting tracked in spreadsheets](/Problems/sub-recipient_monitoring_and_FFATA_reporting_tracked_in_spreadsheets) — exposes problem · Problems
- [IRB / IACUC protocol status disconnected from the award record](/Problems/IRB_%2F_IACUC_protocol_status_disconnected_from_the_award_record) — exposes problem · Problems
- [Grant Compliance And Effort Reporting](/Problems/Grant_Compliance_And_Effort_Reporting) — exposes problem · Problems
- [Complex Proposal Assembly](/Problems/Complex_Proposal_Assembly) — exposes problem · Problems
- [Human Subjects Compliance Tracking](/Problems/Human_Subjects_Compliance_Tracking) — exposes problem · Problems
- [Lab Equipment Procurement](/Problems/Lab_Equipment_Procurement) — exposes problem · Problems
- [Multi-Institution Grant Coordination](/Problems/Multi-Institution_Grant_Coordination) — exposes problem · Problems
- [Grant Burn Rate Monitoring](/Problems/Grant_Burn_Rate_Monitoring) — exposes problem · Problems
- [Post-Award Fund Reconciliation](/Problems/Post-Award_Fund_Reconciliation) — exposes problem · Problems
- [Specialized Staff Burnout](/Problems/Specialized_Staff_Burnout) — exposes problem · Problems
- [Federal Effort Certification](/Problems/Federal_Effort_Certification) — exposes problem · Problems

### Latent gaps

- [Automated Fund Ledger](/Opportunities/Automated_Fund_Ledger) — latent gap · Opportunities
- [AI Grant Writer](/Opportunities/AI_Grant_Writer) — latent gap · Opportunities
- [Effort Reporting Agent](/Opportunities/Effort_Reporting_Agent) — latent gap · Opportunities
- [IRB Review Automation](/Opportunities/IRB_Review_Automation) — latent gap · Opportunities
- [Subaward Coordinator](/Opportunities/Subaward_Coordinator) — latent gap · Opportunities

### Roles it staffs

- [Clinical Trial Negotiator](/JobTypes/Clinical_Trial_Negotiator) — staffs · JobTypes
- [Institutional Review Coordinator](/JobTypes/Institutional_Review_Coordinator) — staffs · JobTypes
- [Post-Award Financial Analyst](/JobTypes/Post-Award_Financial_Analyst) — staffs · JobTypes
- [Pre-Award Grant Administrator](/JobTypes/Pre-Award_Grant_Administrator) — staffs · JobTypes